Troop 94 Policy
Table of Contents: Click to go to Section.
1. Troop Policy
5. Individual Scout Accounts
5.1 Fund Raising
5.2 Financial Controls
6.2 Outdoor Activities
7. Troop Organization
7.2 Boy Leaders
7.3 Troop Leaders Council (TLC)
9. Outdoor Activities
9,1 Order of the Arrow (OA)
10.1 Rank Advancement Requirements
10.2 Courts of Honor
Troop 94 policy will be adopted by the majority vote of Committee Members that are present in each of two (2) readings of policy changes (one reading at one committee meeting and the second reading at the next committee meeting).
Membership in Troop 94 is open to all boys aged ten and a half (10 ½), or who have completed the 5th grade, up to their eighteenth (18th) birthday and who meet BSA requirements. To join the Troop a prospective Scout will be given a packet of information containing several forms that must be filled out and returned to the Troop. These forms include:
- A Boy Scouts of America application,
- A physical form to be filled out by parents or doctor,
- Permission slip to authorize the Troop to seek emergency medical care, and
- Troop Resource Survey.
In addition, annual dues from each Scout as set forth below are required.
Troop 94 is a “Uniform Troop”. All Scouts and members of Troop 94 must have and wear a full Class A uniform by the first of June following their joining the Troop.
- A “Class A” uniform consists of an official BSA shirt (long or short sleeved), an official BSA pair of pants (long or short), an official BSA belt, a pair of BSA socks, a Troop 94 hat, and a Troop 94 neckerchief.
- A “Dress A” uniform consists of all of the above (official BSA shirt, pants, socks, and belt) plus the Scout’s merit badge sash.
- A “Class B” uniform is identical to a “Class A” uniform except that a red Troop 94 t-shirt or polo shirt may be worn in place of the official BSA tan shirt, and no neckerchief will be work. Scouts must purchase the red Troop 94 shirts from the Troop.
- A “Class C” uniform consists of a scout t-short, any shorts or blue jeans, and socks. The “Class C” uniform will only be worn to service projects or other activities, which may require labor or present opportunities to ruin the clothing.
- Troop 94 hats are the only hats allowed at scouting functions and are required for outdoor activities.
- All shirttails will be tucked in at all times for all four uniforms.
- The Scoutmaster will determine which uniform is appropriate for the outing or activity and Scouts will adhere to the prescribed uniform.
Refer to the “Troop 94 Uniform Requirements” sheet that is included in the packet that you were given when you joined the troop for quick reference.
Several patches are required as part of the uniform and are to be kept current at all times. Some are to be provided by the Troop, while others will need to be purchased by the Scout. The Scout will furnish a Golden Spread Council patch, the numerals “94”, and an American Flag patch. The Troop will furnish the first set of red epaulets, the anniversary year bars, patrol patches, rank patches, merit badges and Troop Leadership position patches. Proper placement of patches on a scout uniform are shown on the inside covers of the Boy Scout Handbook and on the sheet provided in the new scout packet.
Each Scout is required to provide his own copy of the Boy Scout Handbook, and he should purchase it and begin bringing it to all campouts and Troop meetings immediately. At a later time in his scouting career, the Scout should also obtain a copy of the Boy Scouts of America Fieldbook. The Scout may also wish to obtain individual merit badge books to aid him in earning required and optional merit badges. These are very helpful, but not required. Also keep in mind that the Troop maintains a thorough merit badge library and the Scouts may sign out for these as with a regular library. The Troop may decide to furnish other books that could be deemed necessary.
Each Scout must provide certain personal camping gear. Knowledgeable Scouts or adult leaders should be consulted prior to obtaining this equipment so that appropriate items may be obtained. A camping equipment list is provided in the new member’s packet for assistance with this task. Always check the weather ahead of time and “Be Prepared.”
The Troop’s National Charter Year runs December 15th of one year through December 15th of the following year. The Troop Committee shall establish the rates of dues for the upcoming charter year by October 1st of the year prior to Recharter, and dues shall be payable no later than December 1st. Dues are to be paid on a yearly basis. Boys joining during the year shall pay a pro-rated amount of dues payable within two (2) months of joining the Troop. Those joining in February will pay 11/12’s of the dues, March 10/12’s, and so on. Boys joining in December and January shall pay the full amount.
Dues cover registration with the national Boy Scouts of America, a subscription to Boy’s Life magazine, accident insurance, all Troop furnished awards and patches, and a portion of the general operating expense of the Troop. National registration and the subscription to Boy’s Life will transfer with a Scout to any other scouting organization. A Scout quitting or transferring from Troop 94 will receive NO DUES REFUND.
The Troop Treasurer will maintain a “bank account” for each individual Scout in the troop. Money is normally earned by a Scout and credited to his account by participation in troop sponsored fund-raising activities.
If he so desires, the Scout may also contribute outside money to his troop account. This account may be used to pay for all or part of any Troop 94 activity (dues, summer or winter camp, campouts, hats, t-shirts, etc.). It may also be used to reimburse a Scout for the purchase of any scouting related items (sleeping bag, uniforms, backpack, etc.) upon tender to the Scoutmaster of receipt for the items. At the request of a Scout’s parents, money in the account of one son may be transferred into the account of another son. If a Scout quits scouting, the money in his account reverts to the General Fund of Troop 94. If a Scout transfers to another Scout Troop, his account balance will be transferred to that Troop’s Treasurer, upon request from the Scout and the Treasurer.
In order to offset some of the cost of running a Boy Scout Troop, and to keep annual dues to a minimum, Troop 94 will engage in several fund raising activities each year. Each member of the Troop is expected to participate. Other activities, as deemed necessary by the Troop Committee, may also be held. A portion of the funds generated by fund raising may go into the General Fund of the Troop, while the remainder may be credited to individual scout accounts. The Troop Committee will decide on the division into all accounts. The portion that a Scout may earn will be announced prior to the beginning of a fund raising event. Some fund-raising events may have incentive prizes, to be provided out of the earning from the fund raising event. The Troop Committee shall decide such incentives.
Financial controls help assure the accuracy, completeness, and authorization of the individual transactions. For the purposes of Troop 94, these controls will include the following:
- Two signatures are required on all checks.
- The bank statement will be reconciled monthly. A non-signer on the bank account should receive the unopened bank statement and review it prior to giving it to the treasurer for reconciliation. The reviewer should be someone who does not have access to the accounting records. This person will carefully review the bank statement to ensure that:
- there are no cash withdrawals,
- every check has two authorized signatures,
- there are no checks made out to “cash”,
- there are no checks where the payee is the same as one of the signatures on the check, and
- there are no deposits with cash deducted from the deposit.
Upon completion of these procedures, the person opening the bank statement will initial and date the bank statement and then forward it to the treasurer.
- Two people are required to count money.
- People handling the money will issue receipts whenever money changes hands.
- All Troop moneys and checks received should be deposited promptly in the Troop’s bank account.
- The treasurer shall keep a running cash balance in the Troop’s checkbook.
- A vendor’s invoice, receipt or a voucher must be submitted for each check written. These supporting documents will be retained by the treasurer.
- If a check needs to be paid to a person who is a signer on the Troop’s bank account, the other two signers shall be the signatures on that check.
- Troop 94 shall have an annual budget, developed by the Budget Committee, and approved by the Troop Committee.
It is very important that Scouts attend all Troop 94 functions possible. If a Scout does not wish to be active in the scouting program that Troop 94 offers, it would be best for all concerned for the Scout to join another Troop that may be less active
Troop 94 meets from 7:00 to 8:30 pm on Monday nights at St. Stephen’s United Methodist Church. In addition, on the first Monday night following each monthly campout, during the school months (September through May), the Scouts will have the option of either meeting at a designated swimming center for swim night, or attending an informal “Merit Badge” class at a designated location. The proper uniform, if attending the merit badge class, is class “C”. All members of the Troop will be notified when any temporary change is made to the schedule. In addition, the Troop will schedule special meetings during the year, such as Courts of Honor, Junior Leadership Training, civic events, camp preparation, etc. Each patrol is expected to hold a minimum of one patrol meeting per month.
all Troop meetings is
expected; a 50% minimum attendance level is
required. Boys cannot learn and advance if they do not attend. For purposes of all rank advancements the 50% minimum attendance requirement is measured over the six months immediately preceding each Board of Review. In the event that is necessary to miss a Troop meeting, it is the responsibility of the Scout to request an excused absence PRIOR to the meeting from either his Patrol Leader, the Senior Patrol Leader, Scoutmaster, or persons appointed by the Scoutmaster. If just cause can be shown for excessive absences, the Troop Committee will consider exceptions to the minimum attendance requirements on a case-by-case basis.
Examples of unexcused absences would be “not wanting to come to the meeting,” etc. The Scoutmaster will make the final ruling on any request for an excused absence. Excessive unexcused absences will result in a conference with the Scoutmaster and may result in dismissal from the Troop or other disciplinary action.
The Troop Scribe will maintain a composite record of attendance for all members of the Troop based on attendance records kept by each patrol Scribe or designee. An excused absence will be denoted by an “E” in the record, and an unexcused absence by an “A”. After the second unexcused absence within a two-month period the Scout will have a conference with the Scoutmaster, and may be put on probation. While on probation the Scout cannot participate in any activity away from the general Troop meeting; i.e. swim night, campouts, lock-ins, etc. To be removed from probation a Scout must attend two consecutive Troop meetings and have a conference with the Scoutmaster. Scouts remaining on probation for more than a month or being placed on probation more than twice during any calendar year will result in a conference with the parents. Scouts having twelve months’ consecutive unexcused absences will automatically be dropped from the Troop. Reinstatement within the charter year may be granted after written request from the Scout and his parents, and only with the approval of the Scoutmaster.
Each Scout is required to attend a minimum of 50% of all Troop 94 sponsored outdoor activities (campouts, summer camps, trips, etc.). For purposes of all rank advancements the 50% minimum attendance requirement is measured over the six months immediately preceding each Board of Review. A Scout may request an excused absence (for just cause shown) from the Scoutmaster PRIOR to the outdoor activity. It is the sole responsibility of the Scoutmaster to approve or disapprove such a request. If the request for an excused absence is approved, it is the responsibility of the Scoutmaster to insure that the approval is noted in the camping record of the Outdoor Chairman. If just cause can be shown for excessive absences, the Troop Committee will consider exceptions to the minimum attendance requirements on a case-by-case basis. If during any period of six consecutive months a Scout fails to maintain this minimum requirement, he will be placed on probation for four months (or four outdoor activities, whichever is less). If during this period the Scout still fails to maintain the 50% minimum attendance he may be asked to leave the Troop and, if so, will be dropped from the Troop roster immediately. The boy should be ineligible to advance during the period of probation. During the probationary period, there should be a conference with the boy and his parents.
The Troop Committee is the governing body of Troop 94. The Committee is composed of volunteers and is open to anyone aged 18 or older who is interested in serving Troop 94. The volunteer must be of high moral character, acceptable to current members, and willing to register with the Boy Scouts of America as an adult volunteer. Registration will be through the Troop Committee.
The Troop Committee meets the second Tuesday of the month at 7:00 pm at St. Stephen’s United Methodist Church, unless otherwise designated by the Committee Chair. The Troop Committee has a Chairman (selected by vote by committee members on an as-needed bases), Secretary, Treasurer, and Advancement Chairperson as a minimum. The Scoutmaster and Assistant Scoutmasters are considered part of the Committee. The Committee Chairman will establish the committee organization. Committee decisions will be made through a majority vote on motions that are properly made and seconded. Minutes will be kept at all committee meetings. Special meetings may be called for annual planning or other special needs. Parents, Junior Assistant Scoutmasters, Senior Patrol Leaders, and Assistant Senior Patrol Leaders are invited to attend all committee meetings.
Adult leaders who commit to taking Scoutmaster Fundamentals or Wood Badge training may have a portion of their expenses reimbursed by the Troop at the discretion of the Troop Committee. For any portion of Scout-related expenses to be reimbursed (for Wood Badge or any other training, class or purchase), advance approval of all expenditures must be obtained from the Troop 94 Scoutmaster or Committee Chair.
The Scouting program of Troop 94 is carried out by the boys themselves through boy leaders that are elected by the members of the Troop. These elected positions are the individual Patrol Leaders and the Senior Patrol Leader. Upon their election, each Patrol Leader, with consent of the Scoutmaster, WILL appoint an Assistant Patrol Leader. The Senior Patrol Leader, with consent of the Scoutmaster, WILL appoint two Assistant Senior Patrol Leaders. With the advice and consent of the Scoutmaster, the Senior Patrol Leader shall oversee the appointment or election of a Troop Scribe, Troop Quartermaster, Troop Librarian, and Troop Historian; as well as other positions that may be deemed necessary and/or appropriate. The Scoutmaster may appoint Junior Assistant Scoutmaster. If at any time after the election a position becomes vacant or in the Scoutmaster’s opinion a Scout holding either an elected or appointed position is not performing satisfactorily, that position may be vacated and filled by the Scoutmaster.
Troop elections will be held on the second Monday in October and second Monday in April. Positions are elected for a six-month tenure. The Scoutmaster shall realign patrols at least one meeting prior to the elections. Assistant Patrol Leaders and Assistant Senior Patrol Leaders shall be appointed by the Senior Patrol Leader and Patrol Leaders one week after elections. A Junior Leadership Training program will be provided by the Troop after each election, and attendance is mandatory for all elected and appointed leaders. Other Scouts taking up leadership positions may be included in the training at the request of the Scoutmaster.
To be eligible to run for Senior Patrol Leader, a Scout must have reached the rank of Life Scout by the date of his election. To be appointed as an Assistant Senior Patrol Leader, a Scout must have reached the rank of Star Scout by the date of the appointment. If there are not a sufficient number of Scouts meeting these minimum requirements, then the Scoutmaster shall decide on eligibility base on evaluation of potential candidates from the pool of Scouts who are members in the Troop at the time.
Voting members of the TLC include the Senior Patrol Leader, Assistant Senior Patrol Leaders and all Patrol Leaders and Patrol Dads. The Troop Scribe should meet with the TLC and take minutes of the meetings, but he is not a voting member of the council. The Scoutmaster is the only adult member of the TLC, but he may invite other non-voting adults to the meetings if he deems it necessary. TLC meetings shall be presided over by the Senior Patrol Leader or, in his absence, the first Assistant Senior Patrol Leader.
Prior to August 15th, the TLC should meet to make tentative plans for troop activities for the next twelve months. These plans should include monthly themes for indoor programs, months and sites for campouts, summer camp type and geographic area for the next year. The combined TLC should also make detailed plans for meetings and for October, November, and December. September will have already been planned at the previous TLC meeting.
The TLC should meet at 6:00 pm on the second Monday of each month to make detailed plans for the activities of the following month. It is the responsibility of the Scoutmaster to convey these plans to the Troop Committee for implementation.
The dictionary defines discipline as “a system of rules governing conduct or behavior.” It is a system that ALWAYS must be in force. Discipline can’t be put off until lights-out on a campout, for example. It must be applied fairly to all people. Whether they are a new Scout or the Senior Patrol Leader. No Scout or adult is above the disciplinary guidelines of the Troop, and all are treated equally. Everyone works better in a well-structured environment where they have freedom of action — but where they also know what is expected of them.
It would be far beyond the scope of this document to include an all-encompassing list of rules. Besides certain specific rules called out elsewhere in this policy, Troop 94 operates by “common rules”; i.e. common sense, common courtesy, common decency and common knowledge. Minor infractions should be dealt with by the Senior Patrol Leader or one of his assistants with advice and consent from the Scoutmaster or one of the Assistant Scoutmasters as needed. Repeated or more frequent or serious infractions should be handled by the Scoutmaster and one or more of his assistants. The Scoutmaster or other adult leaders such as Assistant Scoutmasters or Committee Chairman must handle infractions requiring disciplinary action toward a Scout. Troop 94 forbids any kind of physical punishment. Troop 94 does recommend disciplinary actions such as placing a Scout on probation for a specific period of time, requiring a Scout to drop a Merit Badge class, prohibiting a Scout from attending campouts or other troop activities, having a Scout perform a specific work project for the Troop, or requiring the Scout to leave a troop meeting or other activity. The Scout can also be temporarily suspended from all Troop activities for up to 6 months. Also, on campouts a Scout may be required to retire to his tent or to perform certain functions such as potty-patrol or cooking or cleaning. Finally, for severe infractions or for constant or persistent misbehaviors, a Scout may be required to withdraw from the Troop.
Besides the “common” rules listed above, there are a few rules that are absolutely necessary to insure scouting safety and to preserve Troop equipment. Any disciplinary action shall be decided by and administered by no less than (2) adult leaders at all times. At no time will any adult leader decide upon or enforce disciplinary action without conferring with and agreeing with another adult leader. Significant disciplinary actions shall be documented and copies provided to the Committee Chairman. The documentation shall include signatures of both adults involved.
The following rules and guidelines will be strictly enforced at all times:
- Smoking, alcohol, drugs or the use of any tobacco products are never permissible for Scouts at any time.
- No Troop equipment will be loaned out to individual Scouts or their families, except for the specific purpose of community service related to an Eagle Service Project, and then only with prior approval by the Troop Committee.
- No Scout is permitted to carry a sheath knife at any time. No Scout shall be permitted to carry a knife or use an axe until he has earned his Tote-n-Chip. The Scout must have his Tote-n-Chip with him at all times that he is in possession of a pocketknife or axe, or is working in the wood yard.
- There shall be no flames in any tent.
- There shall be no horseplay or running in or around camp.
- No guns (BB guns, CO2, air guns, pellet guns, paintball guns, etc.), or bows and arrows or fireworks of any kind are permitted at any Troop activity.
- Scouts may eat or drink in vehicles on the way to and from scouting activities and only with the consent of the owner of the vehicle.
- Scouts may listen to Walkmen or tape players on the way to and from scouting activities only. They must always be listened to through headphones and must be kept to a volume that will not disturb any other rider in the vehicle. No electronic games, tape players, Walkmen, etc., are ever allowed to be used outside of the vehicle.
- Adults will refrain from the use of tobacco products during Troop meetings or within the perimeters of any Scout camp. Adults will retire to designated smoking rooms or areas or will leave the perimeter of the camp to use tobacco products.
Troop 94 has a strong outdoor activity program. It is the goal of this Troop to hold at least one outdoor activity, primarily camping, each month during the months of August-June. Troop 94 will schedule a long-term summer camp each summer, usually during the month of June or July. The Troop will also participate in Winter Camp at Camp Don Harrington. Outdoor activities are open to all Scouts who are not on probation.
At each outdoor activity the Scoutmaster shall be the adult leader in charge of the activity. In his absence, he shall appoint an adult leader to be in charge of the Scouts and the activity. This adult leader should be, where possible, one of the Assistant Scoutmasters or the Outdoor Chairman. Scouts wishing to leave early or arrive late at any outdoor activity are required to check in with the adult in charge.
Unless otherwise directed by the Scoutmaster, the Monday meeting before the activity will be the last opportunity for a Scout to determine whether or not he is eligible to attend and whether or not he will attend. Any camping fees will be collected and there will be no refunds given if the Scout is unable to attend. Also, if a Scout signs up for an activity and is then unable to attend, he will still be assessed as the cost of the activity or campout as the supplies will have already been purchased. Duty rosters and menus must be turned in to the Senior Patrol Leader. The Senior Patrol Leader will also pass out an agenda of activities along with a description of the location of the activity and emergency telephone numbers. Outdoor activities are scouting activities. Games and recreation that Scouts participate in while on these outings are to be Scout-related.
The Outdoor Chairman will insure that a medical release and parental consent form is available at each activity for each Scout. The Outdoor Chairman is also responsible for obtaining a BSA Travel Permit as necessary for each activity and for coordinating all arrangements with outside parties for the activity. He shall also maintain a detailed camping record for each Scout, which should include merit badges and requirements in progress (not finished), requirements finished, merit badges earned, and days camped.
Order of the Arrow is a scouting service organization run by boys with adult supervisors and advisors that operates independently of Troop 94. It has its own charter and bylaws and is concerned primarily with outdoor activities such as camping and service to others.
To be eligible for the Order of the Arrow a Boy Scout must be registered in his troop, must hold the rank of First Class or higher, and must have experienced at least 15 days and nights of camping, including 6 consecutive days and nights of long-term camping within the two years immediately preceding his election to candidate status. The Scout must also have Scoutmaster approval.
The election shall be held at a Troop meeting set by the Troop Committee, which shall be announced in advance so that all eligible boys can plan to attend. The Lodge Election Committee shall be notified of the date so that an election team from the Chapter can send a duly appointed election team to attend the election.
It is the policy of troop 94 to recognize a Scout for his achievements as soon as possible after earning them. Therefore, Troop 94 shall hold a Court of Honor every 3 months.
No Scout will be forced into advancing. He will be allowed to advance at his own pace. To encourage rank advancement, the Advancements Chairman will periodically make available opportunities such as hikes or classes for groups of Scouts. It is the responsibility of the individual Scout or merit badge counselor, if an Assistant Scoutmaster, to present to the Advancements Chairman the necessary paperwork. The paperwork must be properly filled out and signed prior to handing it in to the Advancements Chairman. The paperwork will be maintained as part of the permanent file for the Scouts.
The Merit Badge Coordinator will schedule on a yearly basis classes for all Merit Badges that are required to reach the rank of Eagle Scout. In addition, he or she will coordinate other classes for Merit Badge as the need arises. Should a Scout desire to work on any Merit Badge he should contact the Merit Badge Coordinator, who will assist him in getting into a class or in locating a counselor for a one-on-one class. A Scout MUST fill out a merit badge application form, including the proposed counselor’s name, and have it approved by the Merit Badge Coordinator BEFORE starting work on the merit badge. A Scout may not work on more than four Merit Badges at the same time unless it is part of an organized summer or winter camp program or has been approved by the Advancement Chairman. Any parent wishing to teach a merit badge class to his or her son must also be willing to teach that class to other members of the Troop in order to be able to sign off his son’s Merit Badge.
Advancement Requirements with regards to the amount of time that a Scout must spend at any one rank before advancing to the next rank shall be taken directly from the Boy Scouts of America Handbook. The rank of Scout will be awarded when the requirements set forth in the current Boy Scout Handbook have been met.
To advance in rank and be awarded the ranks of Tenderfoot through First Class Scout, Scouts in Troop 94 must participate in two (2) Medi-Park Lake cleanups and earn one (1.0) Troop 94 Holiday Flag Service credit per advancement in order to obtain some of the necessary hours of service for advancement. Participation in one (1) morning flag service earns a Scout one-half (1/2 or .5) credit. Participation in one (1) evening flag service earns a Scout one-half (1/2 or .5) credit.
If attendance at the morning or evening flag services becomes so unbalanced that attendance is insufficient to put out or take up the flags in a timely manner, the Troop may adjust this Holiday Flag Service credit requirement to require one morning plus one evening attendance, however, at this time for Tenderfoot through First Class ranks only a total of one (1.0) credit of Flag Service is required per rank advancement, which may be earned in two evenings, or two mornings, or one morning and one evening.
After earning First Class rank, Scouts in Troop 94 must participate in at least two (2) Medi-Park Lake cleanups and earn two (2.0) Troop 94 Holiday Flag Service credits per advancement in order to obtain some of the necessary hours of service for advancement. The two (2.0) Holiday Flag Service credits may be earned in any combination of mornings and/or evenings. These requirements must be met to attain the rank of Star or above. No Scout will be advanced in rank without meeting all of these requirements unless the Troop Committee votes to permit a Scout, upon good cause shown, to advance in rank without meeting one or both of these requirements.
Campout activities do not count for advancement hours or service. The Scoutmaster may approve other service activities.
Time spent soliciting flag service subscriptions and repairing Holiday Flag Service flags may be approved for Holiday Flag Service credit on the basis of time actually spent working, rounded down to the nearest whole hour or half hour. One hour of such work time will equal one half (1/2 or .5) credit. Time spent participating in flag raising/posting ceremonies, flag retirements, carrying flags in parades, etc. may be counted as service hours but will not be approved for Holiday Flag Service credit.
A Scout may not “carry over” hours for service hours. For example, if a Scout needs five service hours to advance from one rank to another and actually obtains eight hours during that time, he may not use the remaining three hours for the next rank advancement. All service hours required for advancement must be obtained while holding the rank that they are promoting from.
The Troop will hold four (4) Courts of Honor each year to recognize the accomplishments and advancements of the Scouts and adult leaders. Unless otherwise scheduled, these Courts of Honor shall take place in February, May, August, and November.
Eagle Courts of Honor are extremely special events and will be scheduled on dates and times acceptable to both the Eagle Scout Candidate and the Troop Committee. All Courts of Honor are family events and all members of each family in the Troop are requested to attend. Scouts are strongly encouraged to attend, but will not be given service hour time for their attendance.
Troop 94 elects to not have a Troop bus or van. Private vehicles will provide transportation to and from Troop activities. It helps to keep parents involved in the Troop and keeps expenses and liability at a minimum.
In order to comply with BSA regulations and Troop 94 insurance requirements, the following rules apply for ALL transportation to and from recognized Troop sponsored activities. Drivers must hold a valid drivers license and must be at least 21 years of age in order to transport any other member of the Troop. They must carry at least the minimum liability and medical insurance required to operate in the State of Texas. Seat belts are required for every occupant of every vehicle participating in any Troop activity. No Scout or adult leader is to ever ride in the bed of a pickup truck or in a trailer being towed.
It is the responsibility of the Transportation Coordinator for the Troop to organize transportation for all troop-sponsored activities. Transportation should be arranged no later than the Monday night meeting before the scheduled activity.
The Troop may reimburse drivers for certain gasoline costs incurred while transporting Scouts to activities. The Troop WILL reimburse gasoline costs for the driver pulling the Troop trailer. Scouts may be assessed a reasonable fee for extended or distant campouts or events to help the volunteer drivers defray the rising cost of gasoline.
In order to be eligible for reimbursement a driver must haul a full load of Scouts to and from the activity. The Scoutmaster has the discretion of reimbursing 0-100% if an individual transports less than a full load, or does not stay for the trip back, or for other similar occurrences.
The Troop will not assume any liability or responsibility for damage or repairs to vehicles incurred during the trip. All receipts for gasoline reimbursement must be submitted to the Troop Treasurer within 30 days of the activity in order to receive reimbursement.